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Information Technology Unit 2 Inside Assessment Table of Material Content Page Acknowledgementsi Abstract 1 Section 12 Issue Definition 3 Analysis of the problem4-5 Identity and Approval of tools6-7 Assessment in the implication with the solution8-9 Section 210 Rendering of the solution11-14 Section 315 Appendices16-23 Fuzy For many years the Meadowbrook High school graduation Book Room has been bothered with concerns. Problems just like slow assistance, malfunctioning tools and the lack of computer devices. However , the main problem encountered is the slow service received when using the Publication Room.
It has been found that there aren’t enough actions put in place to tackle this matter. This exploration or project is being executed to fix this concerns encountered. It can identify the causes of these complications, how were they produced, the solutions to rectify these people and how the solutions advised shall advantage the Book Room. This project costs of three sections: 1 . Section a single comprises of a definition of the condition, an examination of the results for the condition, an id of the most appropriate productivity instrument and the issues that may arise from the execution of the answer.. Section two comprises of a suitable use of the Database output tool and the solutions to support counteract the situation. 3. Section three consists of appendices you [pic] 2 Problem Classification The computer Systems that the Book Room uses to operate it is business occasionally operates slowly and gradually. These computers are also not really up to date which usually therefore account for the sluggish service and frequently require the installation of new computer programs. The main mistake discovered or made when ever collecting and returning ebooks is the sluggish service.
When a child will get a book in the book area he or she is supposed to take care of the book until it is to be came back. When collecting books in the book place under the book rental system, the number of children collecting ebooks is high due to the fact that the pc system works slowly and each students name has to be created the system. Following each term has been moved into, then the book he or she is obtaining has to be sought into the program and the term and quantity each book has to be joined under his or her name pertaining to future research.
Children are likely to return catalogs that are not theirs, which results in an excellent being purchased lost, stolen or excellent books. Because of these errors, pupils are creating long lines. There is also the very fact that there is just one computer leading to the sluggish service. More often than not when a person visits the book area to return an e book, the person in charge has to type the scholar’s name, possible until the name and info comes up after which he/she informs you about the books you may have outstanding or perhaps which books you have came back, resulting in the method being lengthy and sluggish. 3 Examination of the Issue
The book room may be one of the most important establishments at Meadowbrook which keeps right records of books borrowed by students under the local rental program. Over time a number of complications have been encountered with the support at the Publication Room. Learners are the persons that use this method daily and therefore are the your who are likely to encounter these types of problems. The problems identified by students and other persons happen to be lack of computer system devices(22%), not working of the computer system system(10%) and lack of computer system software(20%) nevertheless the main problem encountered was the gradual service(45%), find appendix six.
Three fact finding tactics had been utilized to identify these types of problems, Questionnaire, an observation and Interview. Based on the knowledge gathered from your surveys (Questionnaire and interview “see appendix for copies) that had been performed, it was noticeable that there was a number of triggers for the key problem. From the 15 forms that had been given, 10 were returned. The returned questionnaires had revealed that most of the respondents were female (62%) and males (38%) (See curry chart in appendix 5). The review had as well identified some causes to the various concerns.
The causes to problems are the use of outdated computer products, the use of outdated software plus the major cause, lack of budgetary funds. On certain days and nights such as the start of the school year, the number of pupils that have turned out to use the book space would have included with the gradual service. four Based on the respondents response it is stated the school is definitely not doing enough to rectify these problems, which therefore ended in the problems staying evident. There are a few solutions to appropriate these concerns.
Implementing the usage of voice command devices was chosen by simply 36% in the respondents, 54% chose to put into practice the use of swipping cards, 7% chose to install new computer programs and 3% suggested which the Book Area purchase a new barcode reader. The main benefit of applying these solutions would be with respect to Faster and smoother service, which has been, stated 62% of the respondents. On January 23, 2009 an interview (see appendix 4) was executed. The interviewees were the book space operator and a student at the school. Both were asked the same pair of questions.
The findings mentioned to be similar to that of the findings with the questionnaire. It truly is evident which the main problem found was the gradual service, both equally interviewees explained this. The book place operator also stated the fact that malfunctioning with the devices was another trouble. The problems usually exist because of the lack of economic funds. It absolutely was also pointed out that both interviewees stated the school is not undertaking enough to take care of these challenges. Both interviewees response to right the problems were to implement the usage of swipe credit cards and to mount voice control devices.
On such per day (beginning of school year) a great observation (see appendix 7) had been carried out. The remark had proven how long it took a man student to make it through.
Throughout the implementation level a few production tools would have to be considered. The best productivity tool would be the usage of a Database software management System (DBMS). This system needs that database software management software be used in order to ensure that proper data are held for each scholar. Most repository software packages shop the data of students in tables and enable the data inside the different desks to be connected in various methods. Typical top features of a databases package are: ¢Forms to the data. ¢Queries that permit the data to get selected and sorted in various ways. ¢Tabular reports.
A DBMS have been known to be one of the most efficient production tool when it comes to keeping correct records and in addition fast and secure access to these records.. That allows the book place operator to enter the data or information for every single student and offer reports that allow the info to be viewed in different varieties. The reasons intended for using this device to help fix the problem happen to be that it includes a wide array of features for data memory space, it is user friendly towards newbie users and allows the main data to get kept confidential. The swipe card is used because of its speed features.
The information can be kept on the cards as well as the students may swipe and go. The book space operator would be able to update the records with the student after the child has swiped the card. In terms of reliability each student would have their particular password to gain access to the card. six Both of these equipment would be able to solve the problem. The DBMS would keep, store and present the data for the student in tables, forms and inquiries. The swipping cards can be used because the get point pertaining to the data, for the reason that data cannot be accessed with no card plus the password. This permits secure confidentiality of the data. 7
Analysis of the Inference of the answer In today’s world every problem solving procedure requires an assessment in the issues that may possibly arise through the entire implementation from the project. With all the implementation of the electronic swipping cards several issues are expected to happen. One such concern that is anticipated to arise is definitely the impact that it may have within the students and the book area operator. The implementation of the system is not going to result in the agent losing his/her job but actually will require that he/she get hold of some form of schooling as to how to operate the newest system. As a result of upgrading in the technology available oom, the operator will have to guide the college students as to how to use the system. One more impact is definitely the smooth service that will be present once the problem has been taken away. This would be grouped as a positive impact on the services when using the publication room. This proves the fact that use of a new database management program has helped to solve the problem and it will encourage people to use the machine more often. The new system can be upgraded, it includes sufficient protection features and to prevent the same problem from occurring once again, the school needs to update the technology available room frequently.
One such issue that is likely to arise is a cost benefits associated with the program. Value is one of the most key elements to consider. If there is no money to fund the project then this implementation of the solution are not able to occur. It will cost the school a reasonable amount of money, but a system in which we’re able to counteract this matter is to fee the student’s a small fee (about $1, 000) which will would be allotted for in the student’s development fund. 8 For instance, it is estimated that if the publication room is constantly on the operate daily using the same old system than just buying a new system as well as the tools needed, it would cost more.
Another effect is the technical value that it would have on the school. This kind of improvement in the technology might encourage the college to update other technological devices after realizing exactly what a wonderful purchase they had made in the elimination of the slow service on the book place. This would likewise help the complete school to become technologically designed. These examination of the implication of the magnetic card system available room will help to ensure that the college be advised on how to manage future related problems available room. being unfaithful [pic] 10
Implementation in the solution Available file in CD [pic] Open databases solutions 11 [pic] Open a stand [pic] Wide open a query 12 [pic] Decide on a form [pic] Selecting switchboard 13 [pic] Select “7th grade about switchboard to edit or perhaps view the 7th grade file 14 [pic] 15 sixteen APPENDIX one particular Questionnaire This kind of questionnaire to be used to identify virtually any problems encountered with the Publication Room. This kind of study will be conducted for an Information Technology Internal Analysis currently being performed. Please answer the queries honestly as well as the information accumulated will be held confidential.. What is their gender? Men Female 2 . What is your present status at the school? Student Administrative member of staff Auxiliary member of staff Other _________________ Please Identify 3. How much time have you been at Meadowbrook Senior high school? Less than one year 1-2 years 3-4 years Over 5 years four. During your time at Meadowbrook have you at any time experienced any problems with the Book Area? Yes Simply no Not sure 17 5. If you do, select the issue encountered where possible? Sluggish service Insufficient computer equipment Malfunctioning of devices Deficiency of computer software
Other _________________ Please Specify 6th. What do you think may be the source of these complications? Lack of money Use of obsolete software Make use of old computer system devices Bookkeeper is a amateur Other _________________ Please Specify 7. Do you think the school is doing enough to rectify these types of problems? Certainly No To some degree 8. Choose one evaluate that could correct these challenges? Implementing the utilization of Voice Command devices Putting into action the use of swipe cards
Setting up new computer system softwares Order new bar code readers Other _________________ Make sure you Specify 18 9. Do you believe that the measure advised in question almost 8 could operate? Yes Zero Not sure 12. Give reason behind your answer? 11. Exactly what are the benefits of putting into action the solution picked in question 8? Faster and smoother assistance Improvement in Technology Privacy of documents Other ________________ Please stipulate THANK YOU!!!!!! 19 APPENDIX three or more Interview This kind of interview will be conducted to identify any complications encountered with all the Book Area.
Below are the questions that shall be asked. Information collected shall be kept confidential. 1 ) Are there any complications encountered during the day to working day running of the Book Room? 2 . Identity a few problems encountered by simply students during the operation from the Book Room? 3. So why do these kinds of problems usually exist? 4. Does the lack of monetary money help to play a role in these complications? 5. What are some of the solutions used by the Book Area? 6. Will the school’s finances cover the different resources or materials necessary for the jogging of the Book Room?. Advise a few alternatives that could fix these problems? 20 APPENDIX 4 Interview The reactions of one in the respondents: 1 . ___________________________. installment payments on your ___________________________________________________________________________________________________________________________________________________________________________. a few. ___________________________________________________________________________________________________________________________________________________________________________________. 4. ____________________________. 5. ____________________________________________________________________________________________________________________________________________. 6. _______________________________________________________________________________________________________________________. six. _____________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________________. 1 APPENDIX 5 [pic] The curry chart previously mentioned shows that 62% of the respondents were female and 38% were male. APPENDIX six [pic] The pie graph and or chart above demonstrates 45% of the respondents suggest that the main trouble encountered with the book room is the sluggish service, 22% state that the possible lack of computer equipment may be the difficulty, 20% suggest that the lack of software applications, 10% claim that the deterioration of laptop devices and 3% state that there are additional problems other than the ones suggested. 22 APPENDIX 7 Remark Schedule. A certain student will probably be observed. 2 . How long will it take the kid to reach the front of the line? a few. How long can it take that child to get through once in front of the series? 4. What is the attitude of the pupil during that period? 5. What is the frame of mind of the Book Room user? Time of observation- 10: 25a. m. To 11: 20a. m. Time of observation- January nineteen, 2009 |Time |Schedule |Results | |10: 25a. m. Observation of student commences |A young man was being discovered | |10: 25a. m. to 12: 45a. m. |How very long it took the boy to succeed in the |It took the boy twenty minutes | | |front | | |10: 45a. m. to 10: 52a. m. |How long it was a little while until the boy to get through |It took the boy 7 minutes | | |once at front | | |10: 45a.. to 10: 52a. m. |Boy’s attitude in those days during the |His attitude was moderate seeing that he | | |slow service |was somewhat individual and at the same time| | | |wanting to get through quickly | |10: 45a. m. to 15: 52a. m |Attitude of book area operator |She was miserable and frustrated | 23 , , , , , , , , [pic]
