paper based versus electronic medical record

Category: Technology and computing,
Words: 1118 | Published: 03.12.20 | Views: 675 | Download now


For many years, physicians’ offices noted all data in paper-based medical chart. Now, the physician or clinician records the medical data to a computer. Info stored in this fashion is known as an electronic-based medical record or EMR. By simply definition, an EMR is known as a computerized record of the essential health information concerning a patient such as care of that individual and the progress of that person’s condition (Bonewit-West, Hunt, & Applegate, 2009). The use of computers in physicians’ offices is definitely not fresh.

For decades, doctors have applied computers and practice software primarily to schedule visits and for invoicing. The government has offered medical doctors incentives made to encourage the adoption of electronic medical records to promote medical details accessibility, better patient proper care, greater performance, and financial savings (Hamilton, 2010). In the face of advancing technology, tiny medical office buildings must evaluate the cost, convenience, and repair of electronic medical record systems versus paper based record keeping.

The cost of keeping paper-based and electronic medical records is not merely about some of the price tag in the record-keeping devices.

The price of keeping an electronic medical record system (EMR) begins together with the initial buy and rendering of the hardware and EMR software. You can also get ongoing maintenance expenses, lack of revenue associated with temporary loss in productivity because of converting conventional paper charts to electronic ones, and the schooling of the staff (Menachemi & Collum, 2011). The way these types of record devices are stored is very several and can tremendously affect the cost as well. EMR records are stored over a server, digitally, in a safeguarded computer repository within the office practice (Hamilton, 2010). Alternatively, the cost of keeping a paper based medical record requires specific supplies. File folders, folder labels, data dividers, daily news, and writing instruments are required. Shelves are generally used to hold and plan the graphs for ease of accessibility by staff. An expanding medical practice may frequently require a large number of shelving products that take up important office space. Storage area boxes must store outdated charts or perhaps charts no more in use (Bonewit-West et al., 2009).

If there is not enough space in the office, in that case physicians might often have to fund off-site storage (Hamilton, 2010). The procedure for using a paper-based medical record system is easy. However , there are a few factors to consider. To utilize a paper data, the medical staff need to locate and retrieve this, make sure the appropriate documents come with the graph, and have this ready for the physician. The physician or perhaps the medical personnel must allocate enough time to accurately doc the graph for each patient. Any graph, whether it is newspaper or electronic, needs to be understandable, so clear writing is imperative when documenting using a newspaper chart (Bonewit-West et ing., 2009). Meanwhile, using an EMR system requires the use of a computer. This is often a desktop unit, laptop, or maybe a tablet type device. The sufferer records are kept digitally within the EMR system and are accessed with the computer. This sort of record-keeping system does not require the addition of conventional paper documents. Almost all paper documents are sought into the EMR system or perhaps electronically from other relevant sources.

When paper papers are sought into the EMR system, they may become part of the person’s permanent record and are no longer needed. This process requires EMR schooling of the medical staff, which is normally performed by the vendor supplying the EMR computer software. The medical professional and the medical staff must learn how to function the new system and season to the fresh paperless charting method. Learning an EMR program and using it effortlessly can take a few months or more (Bonewit-West et al., 2009). The ease of use with both of those systems varies in the fact that paper-based documents need to be registered properly in order to locate them when needed. Filing can be extremely time-consuming and paper-based information can be conveniently lost or perhaps destroyed. Despite the fact that electronic documents are placed digitally over a server in the medical office, the medical staff will certainly still ought to enter the affected person data in the EMR system. Electronic data need to be backed up daily because they can be lost due to failing of the hardware (Hamilton, 2010). Regular maintenance is required for both paper based and electronic digital record keeping.

The maintenance may differ greatly between the systems which is ongoing irrespective of which system is being used inside the medical workplace. The routine maintenance of an electronic medical record program requires hiring network professionals to monitor and maintain the network. Some examples of repair tasks might include performing data backup once every twenty-four hours, saving a repository backup away from the site, andarchiving back up media when every month. Addititionally there is maintenance for the hardware and software. Hardware must be substituted and computer software will have to be improved regularly. A product or service specialist may prefer to run utilities for different applications within the EMR system. It will have ongoing practicing all users of the electronic digital medical information system (Menachemi & Collum, 2011). In contrast to electronic medical records, maintenance of paper chart require they are examined occasionally to make sure the chart remains to be in good condition since these graphs will become attached to time. The charting of every patient needs to be complete, clear and consise, and performed in a timely fashion.

Paper charts that are outdated, which can be deemed sedentary or charts of sufferers who out of date will have to be placed in boxes and put into safe-keeping (Hamilton, 2010). There are vast differences between paper-based and electronic medical record-keeping devices. One strategy is entirely manual while the different requires manual data admittance combined with computerization. For decades, medical professionals and staff of medical practices include used the particular manual or paper-based method of keeping medical records. Change can be high priced and annoying, but with the advancement of technology, in conjunction with the government requiring the use of EMR, small medical offices must explore the charge, ease of use, and maintenance involved in making this essential change in the way of keeping medical records.


Bonewit-West, K., Search, S. A., & Applegate, E. J. (2009). The medical record. In Today’s Medical Assistant: Medical & Administrative Procedures. St Louis, Mo: Saunders/Elsevier. Edinburgh, B. (2010). Electronic overall health records (2nd ed. ). New York, BIG APPLE: McGraw-Hill Higher Education. Menachemi, N., & Collum, T. (2011). Benefits and drawbacks of EHR’s. Risk Management and Health-related Policy, 4, 47-55. Recovered from doi: 10. 2147/RMHP. S12985.


< Prev post Next post >